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F1® Manager Privacy Policy For F1®, F2™ and F3™ Team Personnel

WHAT THIS POLICY COVERS

Frontier Developments PLC are committed to protecting the privacy and security of personal data. If you are a staff member of a team competing in the FIA FORMULA ONE WORLD CHAMPIONSHIP, FIA FORMULA 2 CHAMPIONSHIP or FIA FORMULA 3 CHAMPIONSHIP Frontier may collect and process different types of information about you which we may use in the F1® Manager series of games published on PC and console. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share your personal data. It also explains your rights in relation to your personal data and how to contact us or supervisory authorities in the event you have a complaint.

We collect, use and are responsible for certain personal data about you. When we do so we are subject to the UK General Data Protection Regulation (UK GDPR). We are also subject to the EU General Data Protection Regulation (EU GDPR) in relation to goods and services we offer to individuals in the European Economic Area (EEA).

We reserve the right to update this privacy policy from time to time by changing it as it applies to your inclusion within the F1® Manager series of games and/or your use of any of the Products.

1. What information we collect on you

The information sources for F1® Manager comprise of data compiled from and using or representing real-life practice, qualifying and race sessions, teams and the individuals in those teams to simulate and provide an authentic race management experience in the game. The personal data and/or identifiers we collect includes but may not be limited to the following job roles:

  • Team Principals

  • Sporting Directors

  • Technical Chiefs (such as Technical Director or Chief Designer)
  • Head of Aerodynamics
  • Race Engineers
  • Drivers
  • Reserve Drivers

This comprises of the characteristics, behaviour and likenesses as they relate to those individuals and their careers in the real world. Specifically, Frontier collects some or all of the following personal data in respect of each individual:

  • First name and surname
  • Age (in some cases exact date of birth)
  • Nation
  • Head shot photography
  • Contract type and expiration date, associated team and game statistics
  • Estimated gross salary, earnings per week and number of bonuses awarded
  • Various technical, mental and physical attributes relative to ability and performance in specified job role
  • Audio files of voice recordings captured from team radio during F1®, F2™ and F3™ practise, qualifying and race sessions

(together, the “Data”).

2. How we collect your information

The Data is compiled by Frontier’s development team who collects this in three ways:

  1. through Frontier’s relationships with F1®, F2™, F3™ and their various subsidiaries.
  2. viewing practice, qualifying or race sessions where the performance of drivers and teams is observed and rated;
  3. through publicly available information such as websites, social media, television, newspapers, radio and podcasts (including statements made by drivers and teams); and

3. How we use the information we collect

Once we have complied the data and verified its accuracy, it is inserted into the game to provide players with a rich and realistic motorsport management experience. Some data types are modified to provide and support a balanced gameplay environment.

As part of this experience, we process all non-special category data for our legitimate commercial interests.

As players progress through the game, certain data fields relating to drivers and team members may change due to the actions and choices of the players and by the application of probability and chance algorithms introduced into the game to facilitate realistic gameplay.

4. How we share the information we collect

We may share your personal data with:

  • Players of F1® Manager as the data we hold about drivers and team members is key to the experience of the games and as such your personal data is shared with our customers when they buy, access or use our Products.
  • Third parties in order to undertake various activities or services on our behalf in supporting F1® Manager. This includes partners (such as Steam, Epic, Microsoft and Sony) for the purposes of delivering the games to players on those platforms.

Sharing with Third Parties

We share information with third parties that help us operate, provide, improve, integrate, customise, support, distribute and market the game.

Service Providers

We work with third-party service providers for the following:

  • Website and application development
  • Hosting
  • Maintenance
  • Backup
  • Storage
  • Virtual Infrastructure
  • Analysis
  • Email Communications
  • Marketing Communications

If a service provider needs to access information about you to perform services on our behalf, they do so under close instruction from us, including policies and procedures designed to protect your information.

Compliance with Enforcement Requests and Applicable Laws; Enforcement of Our Rights

In exceptional circumstances, we may share information about you with a third party if we believe that sharing is reasonably necessary to (a) comply with any applicable law, regulation, legal process or governmental request, including to meet national security requirements, (b) enforce our agreements, policies and terms of service, (c) protect the security or integrity of our products and services, (d) protect Frontier Developments, our customers, or the public from harm or illegal activities, or (e) respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person. 

Sharing with Affiliated Companies

Business Transfers

We may share or transfer information we collect under this privacy policy in the event of any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. In this case we will notify you (by placing a prominent notice or update on this page) if a transaction takes place, and outline any choices you may have regarding your information.

5. How we store and secure the information we collect

The data we hold for F1® Manager comprises data of drivers and team members for all current and historic versions of the game, which includes each iteration of the F1® Manager series of games. We use historic race data for the purpose of research and development.

We place great importance on the steps we take, including physical, technical and organisational measures, to protect your information from unauthorised access and against unlawful processing, accidental loss, destruction and damage.

Your personal data will be retained by us for the duration of the commercial lifetime of our Products and may be retained for a period after this time in order to ensure the ongoing accuracy of the data within the F1® Manager series of games.

We will also retain your personal data in accordance with applicable laws and obligations as well as time required to enforce the relevant terms of service, any game “sun-setting” requirements or to identify, issue or resolve legal proceedings. 

We may retain a record of your stated objection to the processing of your personal data for the sole purpose of ensuring that we can continue to respect your wishes to not contact you further, during the term of your objection.

We will take appropriate steps to seek to destroy or permanently de-identify personal data at the point this information is no longer needed by us for our business or legal purposes. 

You can read more about how we store and secure personal data more generally here.

For more information about exercising your rights with respect to our data processing activities, see details below about your choices and rights.

6. How to access and control your information

The accuracy of the data that we use in F1® Manager is an important element of ensuring that players have the most authentic race experience when they play the game. Frontier takes care, to the extent possible, to verify the accuracy of the data within the game.

As a driver or team member featured in the game you have the right to ask us to:

  1. Request a copy of your information;
  2. Object to our use of your information (including for marketing purposes);
  3. Withdraw previously given consent (which we may have received through your team);
  4. Request the deletion or restriction of your information;
  5. Request your information in a structured, electronic format; or
  6. Right to complain to a relevant supervisory authority

You can exercise any of your rights by contacting Frontier at the following email address: dataprotection@frontier.co.uk.

If you remain unhappy with a response you receive, you can also refer the matter to your data protection supervisory authority (see http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm )

7. Your questions and how to contact us

Your information is controlled by Frontier Developments PLC. If you have any questions or concerns about how your information is handled, please direct your inquiry to the Data Protection Officer (DPO), which we have appointed to be responsible for facilitating such inquiries.

Data Protection Officer
Frontier Developments PLC
26 Cambridge Science Park
Milton Road
Cambridge
England
CB4 0FP

E-mail: dataprotection@frontier.co.uk
Customer Support: https://support.frontier.co.uk/topic.php

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